Recruitment Privacy Notice

1. Scope of This Notice
This notice applies to applicant information submitted through Oceanarys recruitment and crewing processes.

2. Information Collected
Identity and contact information may include full name, nationality, date of birth, contact details and current location. Professional information may include rank, employment history, sea service, vessel-type experience, years in rank, references and availability. Certification and maritime documents may include Certificate of Competency, STCW certificates, seaman’s book, Flag endorsements, tanker endorsements and training records. Identification and travel documents may include passport, visa information and travel documentation. Medical information may be sensitive personal data and should only be collected where relevant and lawful.

3. Purposes of Processing
Information may be used for candidate assessment, qualification verification, experience review, matching candidates with vessel requirements, vacancy communications, mobilisation planning, compliance checks, recruitment administration and record keeping.

4. Legal Bases and Sensitive Information
Processing may rely on appropriate legal bases, including consent where appropriate.

5. Verification
Documents, certificates, sea service and references may be checked.

6. Sharing of Applicant Information
Relevant information may be shared with prospective shipowners, vessel operators, ship management companies, crewing partners, travel providers, Flag or certification service providers, professional advisers and authorities where required.

7. International Transfers
Recruitment may involve international maritime organisations and appropriate safeguards should be applied where required.

8. Retention
Applicant information will be retained only for an approved period based on recruitment needs, legal obligations and legitimate business requirements. [Insert approved recruitment retention period].

9. Applicant Rights
Applicants may have relevant rights under applicable data-protection law.

10. Security
Reasonable safeguards are used to protect applicant information.

11. No Guarantee of Employment
Submission of an application does not constitute an offer or guarantee of employment. Applications are assessed according to vessel requirements, qualifications, experience and availability.

12. Updates to This Notice
This notice may be updated periodically.

13. Contact
Oceanarys Maritime Solutions · info@oceanarys.com · +90 541 749 63 72.